Human Resources Coordinator - Alchemist Community Development Corporation
Sacramento, CA
Expected Hourly Commitment: Full time, 30-40 hours/week (applicant’s choice)
Compensation: $26.00/hour (Non-negotiable)
Benefits:
3 weeks’ vacation/PTO annual accrual to start (accrual rate increases with length of service)
100% company paid “Silver Level” Dental, Vision and Health insurance
10 paid holidays annually
Minimum 1 day paid volunteering time off
5 sick days accrued annually (up to 120 hours accrual limit)
Professional development opportunities and advancement potential
Flexible schedule. ~80% remote with occasional in-person meetings or other in-person tasks at various worksites throughout Sacramento County, including occasional evenings and weekends as needed. Office space in south Sacramento is available for you to use if/when preferred. [Must reside in the State of CA if doing any work from home]. (Minimum 1 day/week in-office. Must be available [remotely or in person] during regular business hours a minimum of 20 hours/week.)
About Us:
Alchemist CDC is a mission-driven organization that connects Sacramento area communities to land, food, and opportunity - toward a vision in which all neighborhoods are vibrant, equitable, healthy, and diverse. We are best known for enhancing the quality of life in under-resourced communities by improving access to nutritious foods, implementing community-supported public green spaces, and fostering economic self-sufficiency through business entrepreneurship. Recognizing that community residents often have the best insight and ideas for addressing their own community’s needs, we see ourselves as building a trellis that provides the structure and support upon which grassroots efforts can flourish and grow. Learn more about our organization and programs at: www.alchemistcdc.org
Duties:
The Human Resources (HR) Coordinator will be part of a four-person administrative team, reporting to the Operations Director, and supporting a growing organization that currently has 26 total staff. The HR Coordinator will carry out a variety of tasks within the areas of recruitment, benefits, legal compliance tracking, leave management, workers’ compensation, employee engagement, performance management, new hire orientation/onboarding, and document management, including, but not limited to:
Recruiting:
Assist with drafting job postings, and post openings on various job boards
Compiling application response
Maintain accurate job descriptions for all current positions
Occasionally conduct initial phone screening interviews with provided questions.
Notifications to unsuccessful candidates.
Coordinate candidate interviews with the hiring manager
Conduct reference checks
Employee Onboarding and Offboarding:
Send offer letters and all applicable pre-hire authorization/requirements.
Ensure that background checks, references, and other required documentation are completed.
Meet with employees on their first day to complete required paperwork.
Coordinate with Managers to deliver an exceptional first-day experience
Monitoring compliance with all mandatory on-boarding steps, and re-submission of expiring personnel forms/documentation
Supporting benefit enrollment process
Assist with terminations processes (ensuring that all steps are complete and correct)
Assisting with exit interviews or questionnaires, and turnover analysis
Payroll and Attendance:
Assist Operations Director and Managers in Reviewing timesheets for accuracy, and follow up as necessary (confirming billing codes, time off calculations, overtime and premium pay verification, funding sources, holidays, etc.)
Interact with payroll vendor as needed to ensure payroll processing is running accurately
Provide support in all leaves of absence
File and maintain payroll records and related employee information
Assist Operations Direct to Identify and analyze problems and inefficiencies, recommend solutions and effect implementation
Support the Operations Director in addressing issues and questions regarding payroll
Maintain legal and accurate personnel files
Policies and Regulatory Compliance:
Evaluate and provide feedback on safety and other company policy implementation at different worksites.
Monitor mandatory training completion, and maintain related records
Stay informed (via webinars, research, newsletters, etc.) of new and changing labor laws and best practices
Ensure all required documentation and notices are provided to employees in a timely manner
Serve as direct point of contact for HR-related questions or concerns from staff. Evaluate issues and elevate matters that are of a serious or non-routine nature to appropriate management or executive staff.
Work closely with Operations Director to solve complex HR issues, support employee investigations, record keeping and communications.
Assist Operations Director in drafting organizational HR policies, including handbook, IIPP and their various components, and ensure they are kept up to date.
Employee Engagement:
Assist in the development and distribution of annual engagement survey; and reporting outcomes to staff
Assist Managers in developing and implementing performance reviews
Implement employee recognition systems with support from Administrative Assistant
Present complex HR policies in an understandable manner to staff and managers, in individual and group settings
Work with department teams to problem-solve workable logistics and processes that may be unique to different worksites, in order to remain compliant with organization’s policies and labor laws, while maintaining excellent service delivery
Actively promote, and personally observe, safety and security procedures
Effectively interact with diverse staff, which in certain circumstances will require high levels of patience, tact, and diplomacy to defuse tense situations
Provide guidance and advice related to personnel policies, procedures and employment law to all staff
Minimum Requirements:
Minimum 2 years’ experience performing human resources tasks in a professional capacity, preferably with a non-profit and/or multi-site employer.
A plus if you have a human resources degree or certification, e.g., SHRM/HRCI/AIRS
Proficient with the following software and platforms:
Google Suite, including: Gmail, Google Sheets/Docs/Meet/Calendar
Adobe Acrobat Pro, X, Pro DC or equivalent PDF editor
MS Word and Excel
A plus if you have experience with Asana, Dropbox, Canva, Cognito Forms
Excellent English reading comprehension, writing and general communication skills including spelling, grammar, and punctuation. (A plus if you also read/write/speak any other languages)
High level of professionalism, emotional intelligence and ethics
Knowledgeable of employment laws and regulations (e.g., California labor laws, FLSA, CFRA, etc.)
Demonstrated ability to handle confidential and sensitive information with professionalism and discretion
Experience with ADP preferred
Ability to operate basic office equipment, e.g., computer, telephone, calculator, copier, printer, scanner, etc.
Essential qualities:
Strong attention to detail, great organizational skills, and superior follow-up skills
Excellent verbal communication skills
Must be level-headed and calm in emotional situations
Excellent time-management skills
Able to assess and prioritize assigned tasks, and track and meet deadlines
Able to define problems, collect data, establish facts, and recommend solutions.
Must be diplomatic - able to provide constructive, honest feedback to staff at all levels
Able to balance 1) risk/liability mitigation to the organization, 2) excellent mission service delivery, and 3) an employee-focused approach that is centered on fairness, equity, and ensuring that staff enjoy a safe, supportive and non-adversarial workplace, to the greatest extent possible.
A commitment to equity and social justice
Physical Demands:
While performing the duties of this job, the employee is frequently required to talk, hear and use a computer and phone; as well as process written, visual, and verbal information.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position.
To Apply:
Fill out the application form below upload resume and cover letter using the form below.
Screening process may include proficiency tests in Excel, writing, and/or HR-related knowledge, critical thinking, and judgement (for applicants that pass initial screening and interview)
Alchemist CDC is committed to diversity, equity and inclusion among its workforce and is an equal opportunity employer:
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, reproductive choices, national origin, disability, age, and/or status as a protected veteran. Alchemist CDC anonymizes all resumes and Application form responses before making the first level decisions of which applicants to invite to interview, in order to mitigate any implicit/subconscious bias. Alchemist CDC provides reasonable accommodation to enable individuals with disabilities to perform the essential functions of the position. Please notify us if you need reasonable accommodations for any part of the application and hiring process.
**You will be required to complete a criminal background check after a conditional job offer is made. Alchemist CDC will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Alchemist CDC is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
Application process
Applicant submits this application form and uploads resume.
Administrative staff anonymizes the application, assigning it a numerical ID and forwards it to the Hiring Manager.
Hiring Manager declines or approves application(s) to proceed to the first interview, and notifies administrative staff of which applicants to contact to schedule an interview.
After Interview, Hiring Manager declines or approves applicant(s) to move to the second interview stage and schedules second interview.
Selected applicant(s) may be sent at-home test(s) to complete and submit prior to the second interview.
Second interview is conducted.
Hiring manager selects up to three candidates to continue, and requests that these candidates submit three professional references.
After reference inquiries are completed, Hiring Manager selects top candidate.
Human Resources (HR) makes a conditional offer to the chosen applicant, pending background check and invites candidate to submit information for background check.
If any adverse results are found in background check, HR and Hiring Manager engage in interactive process, providing a "fair chance" opportunity for further clarification, documentation and consideration.
If approved, offer for employment is finalized.
Start date is set and new hire paperwork is completed by candidate and HR.